Four Apps to Help Event Producers Get Organized
Among the most challenging parts of being an event planner is keeping yourself organized. From arranging the venue to proofing contracts, there are a million things to do in the run-up to a big event, and if you’re not careful you’ll quickly find yourself drowning in a sea of to-do lists.
Luckily, these days it’s easier than ever to electronically compile and share information with your team – the question is, how should you do it? Though technology offers a lot of options for constant communication, it can also make for complications when you find your to-do list spread across a half-dozen different devices and platforms. Read on for several options that will streamline your process, putting all of your information in one place and making for easier sharing and delegation. You’re just a few apps away from
This little gem is perfect for compiling all of your research into one place, no matter what the original format. You can take photos, record voice memos, capture handwritten notes, clip web articles and more, and then arrange it all according to tags. Another great feature is Evernote’s ability to transform your notes into a to-do list complete with reminders. Evernote can be synced across multiple devices. The basic version is free, the plus version offers more monthly uploads and options for $24.99 a year, and the premium version features more detailed search and recording functions for $49.99.
Having trouble keeping tabs on your guest registration? Get a handle on it with Boomset, an app designed to streamline registration and check-in. The app helps organizers print badges or create wristbands, and also allows guests can check in using their QR scanner. You can also import and sync multiple guest lists.
The world of app use has gone meta – which is to say, we now need apps to connect our apps. Enter Zapier, a webapp-automation service that helps create connections between more than 300 applications, including Evernote, Mailchimp, Twitter, Gmail, Google Calendar, Asana, Trello, Todoist, and more. Here’s how it works – you create a “Zap,” or an action that occurs in response to a defined “trigger,” allowing your apps to communicate automatically. For example every time you star an email in Gmail, it creates a task in another one of your apps – easy peasy! Zapier is also great for keeping members of your team who are using different apps on the same page.
Forget email – the new way to keep up with your team is Slack, a group chat app that can be used across different devices and boasts automatic archiving as well as a good search engine. Like so many other valuable apps, the key to Slack is integration, communication and simplification. Slack allows you to create chat rooms for different topics and teams, allowing for easier sharing of information and communication across teams. It also integrates with other tools to provide handy reminders, offers private channels, and a star function to designate tasks.